SCHOOLLAYOUT – Smart School ERP
Management Software
Simplify and digitalize your school operations with SCHOOLLAYOUT, the most trusted cloud-based School ERP solution. Manage academics, administration, and parent-teacher communication seamlessly — all from one powerful dashboard designed to make your school smarter.
Dashboard
The central command center of SCHOOLLAYOUT provides administrators with a comprehensive, real-time overview of all school operations. Monitor student attendance patterns, track academic performance metrics, view financial summaries, and access critical alerts all from one intuitive interface. The dashboard features customizable widgets that display key performance indicators, upcoming events, pending tasks, and important notifications. With visual analytics and smart data visualization, decision-makers can quickly identify trends, address issues proactively, and make informed choices that enhance school efficiency. The responsive design ensures seamless access across desktop, tablet, and mobile devices, keeping you connected to your school's pulse anytime, anywhere.
Communication
Bridge the gap between school, home, and community with our robust communication platform. Send instant notifications via SMS, email, and in-app messaging to parents, students, and staff simultaneously or to targeted groups. Share homework assignments, exam schedules, event announcements, emergency alerts, and important circulars with just a few clicks. The system maintains a complete communication history for reference and compliance. Parents can receive their child's daily updates, attendance alerts, and academic progress reports directly on their mobile devices. Teachers can schedule parent-teacher meetings, send individual progress updates, and respond to parent inquiries through the secure messaging system. The two-way communication feature enables parents to inform the school about absences, request appointments, and stay actively engaged in their child's education journey.
Transport
Ensure student safety and optimize transportation logistics with our comprehensive transport management system. Map out bus routes with detailed pickup and drop-off points, assign students to specific routes, and maintain complete driver and vehicle information including licensing and maintenance records. Track fuel consumption, vehicle servicing schedules, and route efficiency to control operational costs. Parents receive real-time updates about bus locations, estimated arrival times, and any route delays through GPS integration. Manage transport fees, generate route-wise student lists, and maintain emergency contact information for swift response during unforeseen situations. The system also tracks driver attendance, maintains vehicle inspection logs, and sends automated reminders for insurance renewals and routine maintenance, ensuring compliance with safety regulations and providing peace of mind to parents and administrators alike.
Attendance
Streamline attendance tracking with our intelligent system that supports multiple marking methods including manual entry, biometric integration, RFID card scanning, and mobile app check-ins. Teachers can mark class attendance quickly using tablets or smartphones, with the data instantly syncing to the central database. The system automatically calculates attendance percentages, identifies patterns of absenteeism, and generates alerts when students fall below minimum attendance requirements. Parents receive instant notifications when their child is marked absent, enhancing accountability and student safety. Generate comprehensive attendance reports by student, class, date range, or subject for administrative review and compliance documentation. The module also tracks staff attendance, manages leave requests, and calculates working hours, providing a complete attendance management solution for the entire institution.
Academic
Orchestrate your entire academic program with precision using our comprehensive academic management module. Plan and publish detailed syllabi, create lesson plans aligned with curriculum standards, schedule classes and examinations, and track syllabus completion in real-time. Teachers can document teaching methodologies, upload supplementary materials, and maintain chapter-wise progress records. The system supports multiple assessment types including formative and summative evaluations, project work, and practical examinations. Define grading schemes, credit systems, and promotion criteria specific to your institution or educational board. Manage subject allocations, teacher assignments, and class timetables efficiently while avoiding scheduling conflicts. The module provides powerful analytics on syllabus coverage rates, topic-wise student performance, and teaching effectiveness, enabling continuous improvement of academic delivery and helping ensure students receive consistent, quality education across all subjects and grades.
Learning Management
Transform traditional education with our integrated Learning Management System that brings modern digital learning to your institution. Create and deliver engaging online courses with multimedia content including video lectures, interactive presentations, PDFs, and audio materials. Teachers can organize content into modules and lessons, set prerequisites, and create learning paths tailored to different student needs. The platform supports live virtual classes with screen sharing, whiteboard functionality, and recording capabilities for later review. Students access assignments, quizzes, and study materials 24/7 from any device, enabling flexible learning beyond classroom walls. Track student progress through the courses, monitor completion rates, and identify learners who may need additional support. The discussion forums and collaborative spaces encourage peer learning and knowledge sharing. Integration with assessment tools allows seamless evaluation of online activities, while analytics provide insights into content effectiveness and student engagement patterns.
Evaluation
Conduct comprehensive student assessments with our sophisticated evaluation system that handles the entire examination lifecycle. Design exam schedules, create question papers from question banks, and define marking schemes with ease. Teachers can record marks for various assessment components including written exams, oral tests, assignments, projects, and practical work. The system supports complex grading methodologies including grade points, percentages, letter grades, and descriptive indicators. Automatic calculation of totals, averages, and rankings eliminates manual errors and saves countless hours. Generate detailed mark sheets, progress reports, and transcripts in customizable formats that meet institutional and regulatory requirements. The analytics engine provides subject-wise performance analysis, identifies learning gaps, and compares performance across classes, sections, and academic years. Parents and students can access results and report cards through secure online portals, while teachers receive insights that help them refine teaching strategies.
School Reception
Create a professional and efficient front office operation with our reception management module. Register and track all visitors entering the school premises with complete details including name, purpose of visit, time in/out, and whom they're meeting. Issue visitor badges, capture photographs, and maintain digital visitor logs for security and compliance purposes. Manage admission inquiries by recording prospective student details, scheduling tours, tracking follow-ups, and monitoring the conversion pipeline. Handle incoming and outgoing correspondence, package deliveries, and document distribution systematically. The module integrates with the communication system to notify staff members about visitor arrivals or pending items requiring their attention. Receptionists can quickly access student and staff information, print gate passes, and manage appointment bookings efficiently. Comprehensive reporting features help analyze visitor patterns, admission inquiry sources, and reception workload for better resource planning.
Employee
Manage your most valuable asset—your teaching and non-teaching staff—with our comprehensive human resource module. Maintain detailed employee profiles including personal information, qualifications, experience, documents, and photographs in a centralized digital repository. Track employee attendance, leave balances, and work hours with automated calculations. Manage the complete leave lifecycle from application to approval with customizable leave policies and workflows. Store and organize important documents such as certificates, contracts, and performance reviews securely. The module supports various employment types including permanent, temporary, and contractual staff with different benefit structures. Create department hierarchies, define reporting relationships, and manage role-based access controls. Generate staff directories, ID cards, and experience certificates automatically. The performance management feature enables systematic appraisals, goal setting, and feedback documentation. Payroll integration capabilities streamline salary processing while maintaining confidentiality and compliance with labor regulations.
Generate
Eliminate repetitive paperwork and save valuable administrative time with our powerful document generation engine. Create professional student and staff ID cards with customizable templates featuring photographs, barcodes, and security elements. Generate various certificates including transfer certificates, bonafide certificates, character certificates, and course completion certificates with pre-defined formats that meet regulatory requirements. Produce report cards and mark sheets in multiple layouts suitable for different classes and curriculum boards. Design and print hall tickets for examinations with unique roll numbers and important instructions. Create fee receipts, salary slips, and financial statements automatically from transaction data. The template designer allows complete customization of document layouts, fonts, logos, and content fields without requiring technical expertise. Bulk generation capabilities enable processing hundreds of documents simultaneously, while individual customization remains possible when needed. All generated documents maintain consistent branding and can be digitally signed for authenticity.
Library
Transform your library into a modern knowledge hub with our digital library management system. Catalog your entire collection including books, journals, magazines, newspapers, and digital resources with detailed metadata such as ISBN, author, publisher, edition, and subject classification. The system supports barcode or RFID-based circulation management for quick issue and return processing. Track due dates, send automated overdue reminders, and calculate fine amounts according to your library policies. Students and staff can search the library catalog online, check book availability, place reservations, and view their borrowing history from anywhere. Maintain detailed records of book conditions, track lost or damaged items, and manage asset lifecycle from acquisition to disposal. Generate various reports including most borrowed books, reading patterns by class or student, and stock verification lists. The system also manages magazine subscriptions, newspaper deliveries, and maintains vendor records for procurement. Integration with the academic module helps librarians recommend resources aligned with curriculum requirements.
Performance
Gain deep insights into academic outcomes with our advanced performance analytics module. Track student progress across multiple dimensions including subject-wise performance, term comparisons, and year-over-year growth. The system analyzes assessment data to identify high performers, struggling students, and those needing intervention. Visual dashboards present performance trends through charts and graphs that make complex data easily understandable. Compare class averages, section performance, and subject-wise results to identify curriculum areas needing attention. Teachers receive detailed analytics about their class performance, helping them adjust teaching methods and provide targeted support. The predictive analytics feature uses historical data to forecast student outcomes and identify at-risk learners early. Generate comprehensive performance reports for parent-teacher meetings, academic reviews, and board presentations. Benchmark your school's performance against previous years or comparable institutions to drive continuous improvement. The module also tracks non-academic achievements in sports, arts, and extracurricular activities, providing a holistic view of student development.
Academic Calendar
Organize your entire academic year with precision using our comprehensive calendar management system. Plan and schedule all school events including examination dates, term breaks, holidays, sports days, cultural programs, parent-teacher meetings, and staff development activities well in advance. The calendar supports multiple views—daily, weekly, monthly, and yearly—ensuring everyone stays informed about upcoming events. Color-code different event types for quick visual identification and set up automated reminders that notify relevant stakeholders before important dates. Teachers can access the calendar to plan lessons without scheduling conflicts, while parents view it to stay updated about school activities involving their children. The system prevents double-booking of resources like auditoriums, labs, and sports facilities. Create special calendars for different grades or sections to manage class-specific activities. Export calendar data to popular formats for integration with personal calendars. The module also tracks event completion, maintains photographic records of activities, and helps in year-end reporting and planning for subsequent academic sessions.
Notification
Keep your entire school community connected and informed with our multi-channel notification system. Send instant alerts about important announcements, emergency situations, weather-related closures, schedule changes, and urgent matters to parents, students, and staff simultaneously. The system supports multiple delivery methods including SMS, email, push notifications through the mobile app, and in-platform messages, ensuring critical information reaches recipients regardless of their preferred communication channel. Create targeted notification groups based on class, section, department, or custom criteria to send relevant information to specific audiences. Schedule notifications in advance for routine communications like fee reminders, exam schedules, and event announcements. Track delivery status and read receipts to ensure message reach and take follow-up action when necessary. The notification history maintains a complete audit trail of all communications sent. Parents can customize notification preferences and quiet hours to avoid disruption while staying informed. Integration with other modules enables automatic notifications for events like low attendance, pending fee payments, or assignment deadlines.
Online Exam
Conduct secure, efficient, and eco-friendly examinations with our comprehensive online testing platform. Create diverse question papers with multiple question types including multiple choice, true/false, fill in the blanks, short answer, essay, and matching questions. Build comprehensive question banks organized by subject, topic, and difficulty level for easy question selection and paper generation. The system supports randomization of questions and answer options to minimize copying during exams. Set examination parameters including duration, passing criteria, negative marking, and question weightage. Students take exams on computers or mobile devices with a user-friendly interface that works even with slow internet connections. Built-in proctoring features including browser restrictions, tab-switching alerts, and optional webcam monitoring ensure exam integrity. The auto-grading system instantly evaluates objective questions, providing immediate results to students while teachers focus on subjectively graded portions. Detailed analytics reveal topic-wise performance, question difficulty analysis, and time spent per question. Generate comprehensive reports for individual students, classes, and comparative analysis across batches. The system maintains complete exam archives for future reference and accreditation purposes.
Inventory
Maintain complete control over school assets and supplies with our robust inventory management system. Catalog all physical assets including furniture, computers, laboratory equipment, sports gear, and teaching aids with detailed specifications, purchase information, and location tracking. Manage consumable items like stationery, cleaning supplies, and laboratory chemicals with stock-level monitoring and automatic reorder alerts when quantities fall below minimum thresholds. Track item issuance to departments, teachers, or students with accountability records for returns. The system supports various inventory categorization methods and allows attachment of images, manuals, and warranty documents to item records. Record maintenance activities, repairs, and depreciation schedules for capital assets to ensure proper upkeep and financial accuracy. Generate purchase requisitions, manage vendor information, and track procurement processes from order placement to delivery verification. Conduct periodic stock audits efficiently with the system generating discrepancy reports between physical counts and system records. Comprehensive reporting helps in budget planning, identifies usage patterns, prevents wastage, and ensures optimal stock levels throughout the year.
Invitees Management
Plan and execute successful school events with our specialized invitee management system. Create and manage guest lists for various school functions including annual days, sports meets, graduation ceremonies, workshops, and parent meetings. Design beautiful digital invitations with event details, venue information, and RSVP options using customizable templates that reflect your school's branding. Send invitations through multiple channels including email, SMS, and WhatsApp with tracking capabilities to monitor delivery and opening rates. Collect and manage RSVP responses automatically, allowing guests to confirm attendance, indicate dietary preferences, and specify the number of accompanying persons. The system generates real-time guest lists, prints seating charts, and creates name badges for seamless event check-in. Track invitation status for each guest showing sent, opened, confirmed, declined, or no-response states. Send automated reminders to those who haven't responded and follow-up communications with event updates or last-minute changes. Post-event features include attendance recording and thank-you message distribution. The module maintains a historical database of invitees for future events, making subsequent event planning more efficient.
Accounts
Streamline financial operations and maintain complete transparency with our comprehensive accounting module. Manage the entire fee lifecycle from structure definition and invoicing to collection and reconciliation. Create flexible fee structures supporting multiple fee types including tuition, transport, activity fees, and late payment penalties. Generate fee invoices automatically or manually, with support for installment plans and sibling discounts. Process payments through various methods including cash, cheque, online payment gateways, and bank transfers with automatic receipt generation. Track outstanding fees with aging analysis and send automated payment reminders to parents. The double-entry bookkeeping system maintains accurate records of all income and expenses including salaries, vendor payments, utility bills, and maintenance costs. Manage general ledger accounts, create journal entries, and perform bank reconciliations efficiently. Generate comprehensive financial reports including income statements, balance sheets, cash flow statements, daybooks, and trial balances. The budgeting feature helps in financial planning and expense control by comparing actual spending against allocated budgets. Tax management capabilities handle GST calculations and compliance reporting. Role-based access ensures financial data security while enabling necessary transparency for audits and stakeholder reporting.